Companies interested in hosting interns can register with the MLSC at any time throughout the year to gain access to our database of prospective interns. Once approved, company representatives can then review applications, interview candidates, and select interns with the qualifications that are most suited to their needs. Companies can hire up to two interns per Program Year, but have the option to hire up to two additional interns that are enrolled in a 2-year/community college or certificate program. Furthermore, companies are eligible to hire an additional intern provided that they replace one that was hired by the company as a full-time employee during the same Program Year. The MLSC will reimburse eligible companies for pay rates of up to $17 per hour for a total reimbursement of no more than $8,160 per intern at the conclusion of the internship.
Other MLSC-Sponsored Internship Programs
The MLSC also offers an internship program for high school students and an internship program for data scientists. Companies participating in the Internship Challenge will automatically gain access to these programs:
High School Apprenticeship Challenge: Companies can hire up to two subsidized high school interns per year, which do not count towards the limit on college interns hired through the Internship Challenge. MLSC reimburses eligible host organizations for intern wages of $13/hour (up to $3,120 per intern based on 6 weeks of full-time work). Only hours worked between the months of June and August are eligible.
Advanced Analytics/Data Science Internship Program: Companies can hire one subsidized data science intern per year for up to 6 months, which WILL count towards the limit on interns hired through the Internship Challenge. MLSC will reimburse up to $20/hour for interns that are pursuing or have completed their Bachelor’s degree (up to $20,800 per intern), $25/hour for interns that have completed their Master’s degree (up to $26,000 per intern), and $40/hour for interns that have completed their Ph.D. (up to $41,600 per intern).
Host Companies Eligibility:
- Must be located in Massachusetts and internships must take place in Massachusetts. Companies are required to be registered to do business in Massachusetts and must submit Certificates of Good Standing from both the MA Department of Revenue and the MA Secretary of the Commonwealth (click on links to request). Companies will also need to provide MLSC with a signed copy of their Form W-9 and an authorization for electronic fund transfers (if not previously provided).
- Must be small businesses (100 or fewer employees in MA and no more than 250 employees worldwide). Larger companies, subsidiaries of larger companies, research institutions, and incubators are welcome to participate in the program, however their internships would not be subsidized.
- Must be life sciences companies or companies that provide services to the life sciences industry. “Life sciences” is defined as: “advanced and applied sciences that expand the understanding of human physiology and have the potential to lead to medical advances or therapeutic applications,” – Massachusetts General Laws (MGL), chapter 23I, section 2.
- Interns are to be hired and paid directly by the host company. Any employed intern shall be treated as a W-2 employee of the company (not a contractor or subcontractor) for compensation purposes. However, interns must be hired for a temporary internship experience and not hired as permanent employees (interns can be hired full time upon completion of the MLSC-sponsored internship).
- It is preferred that interns are paid through a third party payroll service (e.g. ADP, Paychex, Intuit Payroll). If using an internal payroll system (e.g. QuickBooks) in which payroll is not processed by a third party, additional supporting documentation may be required for reimbursement. Companies are required to pay their interns on a weekly or bi-weekly basis, and include in each payment all applicable employment taxes in accordance with state and federal law.
- Effective as of the 2020-21 Program Year (i.e. internships beginning on or after May 1, 2020), MLSC will only reimburse host companies for wages paid for hours worked and will no longer offer companies the option to request reimbursement for payroll taxes and payroll fees. Please be advised that although payroll taxes and fees will no longer be reimbursable by MLSC, companies hiring interns though this program are still required to pay mandatory federal and state employer-paid taxes, such as Social Security and Medicare, and if applicable, an increase in monthly payroll service fees for additional employees.
- Multiple companies that are “Related Parties” can participate, however will be limited to the maximum funding available for ONE company. Related Party Companies are defined as companies having common ownership and/or management personnel (including but not limited to the CEO, CFO, or COO). Related Party Companies are also considered to be related if at any time one company has the ability to Control (as defined below) the other company or exercise influence over the other company in making financial and/or operating decisions. Control is defined as:
- ownership, directly or indirectly, of more than one half of the voting power of a company, or
- control of the composition of the board of directors, or other governing body of a company, or
- a substantial interest in voting power and the power to direct the financial and/or operating policies of the company.
- Companies cannot hire an intern who is the spouse, child, grandchild, sibling, niece, nephew, cousin or spouse of a child, grandchild, sibling, niece, nephew, or cousin of ANY employee of the company.
- Interns cannot participate in more than one subsidized internship in the same Program Year.
- Interns cannot participate in more than two subsidized internships (over two Program Years) with the same company.
- Internships cannot also be subsidized by another state entity (such as MassTech or MassCEC). Companies participating in more than one state-funded internship program must hire different interns under each program.
- The on-site work requirement is suspended for the duration of the 2020-21 Program Year, which ends on April 30, 2021, in order to support companies in providing safe working conditionsduring the COVID-19 pandemic. Depending on their business needs, host companies will determine whether remote work is feasible for an intern and are expected to share their remote work policy with candidates. We continue to require host companies to provide regular contact and supervision of interns. Please note that this suspension does NOT apply to high school interns.
Resources For Host Companies
2020-21 Sample Host Company Agreement (Read Only)
2020-21 Company Reimbursement Form (for approved companies only)